Space Manager​

​View real-time floor occupancy and sensor details with space management and device assignment tools.​​​

Use Cases & Value​​

Experience a comprehensive overview of your workplace within a single, real-time view of floor occupancy (and with 24-hour playback). In a captivating 3D virtual environment, visualize and discover how people and things come together in your indoor spaces. Identify gaps in coverage, manage new and existing IoT devices, link Wireless Access Points and Webex devices to workspaces, and much more. ​

Workplace Occupancy and Utilization​​​​

  • View real-time Floor and Room utilization​
  • 24-hour playback of occupancy heat map data​
  • Overlay WiFi occupancy Heat Maps on Rich Maps​
  • Real-time metrics (building, floor, room, desk)​

Value Delivered: space optimization, facilities services and real estate management​

Useful to: Facilities, Real Estate and IT​

Environmental Monitoring​

Real-time metrics (indoor air quality, TVOCs, CO2, temperature, humidity, ambient noise, and more)​

Value Delivered: Provides insights into comfort, safety, and sustainability metrics in the workplace​

Useful to: Facilities, Real Estate and IT​

Manage Devices​

  • Associate Webex, Meraki and 3rd party IoT devices to Rich Map​​
  • Manage sensors – Add, Edit or Remove devices on the Workspace Management page​​
  • Manage workspace metadata (e.g.: name, type, capacity)​

Value Delivered: Assign devices to workspaces and check their status with real-time information.​

Useful to: Facilities, Real Estate and IT​

Visualize/Find Devices​

  • See device locations on the floorplan​​
  • Identify gaps in device coverage​​
  • Distinguish device types and data sources on Rich Maps​

Value Delivered: Visualization of data sources

Useful to: Facilities, Real Estate and IT​

Step 1: Complete Cisco Spaces Onboarding Process​​
  • Have an account provisioned on the Cisco Spaces platform. If you don’t have an active account, please email spaces@cisco.com​
  • Create user account – Accept invitation from Cisco Spaces & setup password ​ ​​

Catalyst Integration

Meraki Integration

  • ALL WiFi 6 and 6E indoor APs are supported with Spaces​
  • Setup Meraki API Integration with Spaces – Here are the steps for Meraki API Key Method
  • Meraki APs Support List:​
    • MR57​​​
    • CW9166​​​
    • CW9164​​​
    • CW9162​​​
    • MR56​​​
    • MR46​​​
    • MR44​​​
    • MR28​​​

Heat Map Requirements:​

  • Catalyst: GPS Markers placed on network maps in DNAC to align network maps and geo-referenced Rich Maps​
  • Meraki: the network map must be uploaded, scaled, and aligned to the building outline on the Google Maps view in the Meraki Dashboard to align the network maps and geo-referenced Rich Maps​​
Enables devices in Webex Control Hub to send data such as people count, temperature, air quality, etc. in real-time to Cisco Spaces, which can be assigned and viewed in Space Manager.​

  • Locations and Floors help categorize Workspaces based on their physical addresses. This enables devices to be hierarchically organized for easier management, and later assignment in Cisco Spaces. ​​
  • Log into Webex Control Hub​​
  • Enter your Control Hub Org email ID to sign in.​​​
  • In Control Hub, choose Management > Locations​​
  • Create a new location by clicking on Manage Locations > Create Manually ​​
  • Creating locations will make auto-assigning Workspaces on the Spaces platform easier later​​
  • The creating a location window will be displayed to define logical names for your locations. Create a new location by filling in all the required info and pressing Create​​
  • After the location is created, floors can be added to add more levels to the hierarchy by clicking on Add Floors​​
  • Assign a logical name/description to your floors and click Add​​
  • Once created, in the Overview tab, you can view the floor assigned to your defined locations. ​​
  • Assign the location that was just created to the desired workspace/device by choosing Management > Workspace in the Control Hub dashboard​​
  • Choose the desired workspace/device under the Overview tab and click on Assign Location.​​
  • Select the location and floor you wish to assign and click Save. ​​

  • To prepare your workspaces to send telemetry to Cisco Spaces, you need to enable the below parameters on device configurations:​
    • Ambient Noise Estimation​​
    • People Count Out Of Call​​
    • People Presence Detector​​
  • In the Webex Control Hub dashboard, choose Management > Locations​​
  • To enable environmental and other metrics on your selected device make sure to select your relevant device ​​
  • Click on All configuration​​
  • Scroll down for Room Analytics and enable the required features​​
  • Ambient noise is the natural acoustics of the location where the technology is. To enable make sure the toggle is switched to On. ​​
  • Click on Next > Apply. ​​
  • For People Count Out Of Call make sure the toggle is switched to On. Click on Next > Apply ​​
  • For People Presence Detector make sure the toggle is switched to On. Click on Next > Apply ​​
  • Once Room Analytics parameters are enabled, all relevant info will be displayed in the Workspaces > Overview tab for that device, and on Rich Maps in the Cisco Spaces platform. ​​

  • This integration allows telemetry from selected Webex Workspaces to be sent directly from Control Hub to your Cisco Spaces account.
  • ​In the Control Hub dashboard, choose Management > Workspaces.​​​​
  • Click the Integrations tab​​​
  • On the Cisco Spaces app tile, click Details.​​​​
  • The Cisco Smart Workspaces app integration details window is displayed.​​​​
  • At the top-right corner of the window, click Activate.​ (note: you must be a full admin to see the button)​​​
  • Review the API permissions requested and check the Terms and Conditions check box.​​​​
  • Click Activate.​​​​
  • Once Activated a token is generated that can be used to enable a cloud-to-cloud integration between Webex Control Hub and Cisco Spaces. (note: the token expires after 24 hours)​​​​​
  • Use the Copy to Clipboard option to copy the activation code and paste the code in Cisco Spaces to integrate Cisco Webex.​​​​​​
  • Follow the next steps to paste the token in Cisco Spaces. ​​

    • ​​​

  • Log into Cisco Spaces.​​
  • ​In the Cisco Spaces dashboard, choose Setup > Locations & Maps

    ​​

    ​​
  • Click on Import Locations.

    ​​
  • Select the option Import location from Webex and click Next

    ​​
  • In the Enter the activation token field, paste the Webex Control Hub token that was copied/generated from Step 3.3 above

    ​​
  • Click Activate.​ A success message will be displayed if your token has not expired. ​

Note: the “green” activated state will only show for the Cisco Spaces admin that pasted the token in the field.​

Catalyst Integration

  • Wireless IoT Services Activation involves pushing settings to
    • Connector
    • Controller
    • APs

    All these 3 of your infrastructure elements need to be up and running for you to proceed with IoT Services deployment.

  • You can check if you meet all pre-reqs from Menu > IoT Services > About IoT Services.
    • If you meet all Pre-requisite checks your check-list will look like this
    • If don’t meet any of the Pre-requisite, You’ll see a Cross next to the item that you need to fix

Note: Please make sure all pre-requisite checks are met to deploy IoT Services

  • Navigate to ‘About IoT Services’ page on the left-hand side of the Menu > IoT Services.
  • On your Day 0 of your IoT Services Activation you’ll see an Amber Banner at the top that signals that you haven’t started your deployment yet.
  • Once you meet all the prerequisites, go ahead and Click on the “Activate” button on the Amber Banner. You can also click on “Activate IoT Services” to begin.
  • Select ‘Wireless’ and Click on ‘Next’.
  • After a quick Prerequisite Check Screen it progresses to Activation Screen that shows how many Connectors and Controllers are up.
  • Post Activation Summary Screen, there are two ways to deploy IoT services.
a. Deploy IoT Services across ALL active devices

You can either deploy IoT Services across all locations and Access Points

  • Click on ‘Activate’ Button, to activate across all Connectors and Access Points
  • The Activation Initiation page shows the approximate amount of time it would take to deploy
b. Deploy IoT Services on selected connectors and access points


You can Also do a Customized deployment only on selected Connectors and Access Points by Clicking on ‘Click here for customization’

  • ‘Choose’ the connectors that you would like to activate IoT Services for and click on ‘Activate’
  • Activation Initiation Page shows you the Approximate amount of time needed to push the settings across Controllers, Connectors and Access points.
  • Once the Connector is activated, Click on ‘Activate Wireless Gateway’ and
  • ‘Select’ the APs that you want to install:
    • i) APs capable of Advanced Gateway will be installed with Advanced AP Gateways/li>
    • ii) APs can be filtered by location from Location Hierarchy dropdown at the top.
    • iii) A Summary on the right shows the number of APs you selected
  • Click ‘Next’ to install the APs you have selected
  • Screen Showing Approximate time it would take to deploy would appear
Post Deployment you can check the status of deployment from ‘Activation Status’ section on “About IoT Services” page.

  • If you wish for a detailed status of deployment you can click on ‘View detailed status’ to understand which components have failed.
  • If you wish to troubleshoot this further you can click on ‘Troubleshoot’

  • Visit the IoT Device Marketplace to learn about devices recommended to be used by Cisco Spaces.
  • Navigate to IOT Services > Device Management
  • Select ‘Onboard Devices’ from the main page
  • Select ‘Floor Beacons’
  • Enter your Order ID
  • Your BLE Devices will now be visible under Device Management > Claimed Beacons
Last Updated: Nov ‘23
Telemetry		 Webex​
(DX,SX &MX)​		 Webex​
(Room & Board Series)​		 Webex​ Navigator​ Webex​ Desk Series​
(Mini, Desk, & Pro)​		 Desk Phone
(8875/75)​​		 Catalyst​ Wireless Meraki Wireless​ Meraki Things
(MT10/14/15)​		 Meraki Video​
(MV63/93)​​
Temperature Building, Floor, Meeting Room Building, Floor,​ Meeting Room​
(Desk Pro)​		 Building, Floor, Meeting Room​
(Catalyst 9166)​		 Building, Floor, Meeting Room​
(MT10/14/15)​
Humidity Building, Floor, Meeting Room​ Building, Floor,​ Meeting Room​
(Desk Pro)​		 Building, Floor, Meeting Room​
(Catalyst 9166)​		 Building, Floor, Meeting Room​
(MT10/14/15)​
Air Quality
(TVOC)		 Building, Floor, Meeting Room​ Building, Floor,​ Meeting Room​
(Desk Pro)​		 Building, Floor, Meeting Room​
(Catalyst 9136/66)​		 Building, Floor, Meeting Room​
(MT14/15)​
CO2 Building, Floor, Meeting Room​
(MT15)​
Ambient Noise Meeting Room​ Meeting Room​ Meeting Room​
(MT14/15)​
Presence Meeting Room​​ Meeting Room​ Desk Meeting Room, Desk​ Meeting Room, Desk​
Occupancy/People Count​ Meeting Room​​ Meeting Room​ Desk Building, Floor​ Building, Floor​ Building, Floor, Meeting Room, Desk​​
  • Showing support for Building, Floor, Meeting Room & Desk level metrics ​
  • Green = Available today​
  • Yellow = in Roadmap​
  • Room and Board Series – Room Kit Plus and Pro require a Quad Cam​
  • Navigator – Navigator must be inside the room​
  • Meraki Wireless – Meraki Persona not supported on 9136/9166​
  • MTR mode collaboration endpoint sensors are supported​

  • Log into your Cisco Spaces account
  • Browse the home page and click on the Space Manager application
  • Select Workspace Management
  • You are presented with a list of the meeting rooms and workspaces on each floor.
  • Select the relevant workspace where you want to map your Webex device and click Connect Now
  • Search for the Webex workspace you want to associate to the room
  • Once selected, the Webex endpoint will start advertising relevant metrics on the Rich Maps where the device is associated to in Space Manager application.
  • Navigate to Space Manager application from the home page of your Cisco Spaces Account.
  • Select Workspace Management and search for a workspace to add your IoT device.
  • Click on the three dots on the right corner of the relevant workspace and select Add Device.
  • Choose the Service Type as BLE
  • Search for your BLE device in the list
  • Select Next to associate the BLE device to the workspace.
  • Once associated you can visualize telemetry [CO2, presence, people count, Indoor Air Quality (IAQ), TVOC, temperature, humidity, and ambient noise] on Rich Maps in the Overview tab.
  • Setup Meraki API Integration with Spaces – Here are the steps for Meraki API Key Method
  • If your API Key has read/write permissions, then the MQTT Broker will be configured automatically.
  • If your API Key is read only, please reach out to Cisco Spaces Support to request authentication credentials to finish setup.
  • Log into the Meraki Dashboard
  • Setup MQTT brokers for MT (Meraki Things)
  • Click on Sensors > MQTT brokers. Select the MQTT broker (Host: mqtt.dnaspaces.io and Port: 1883) to publish to. You can also Add and Edit the broker.
  • The next step is to setup Space Manager – Log into your Cisco Spaces account
  • Browse the home page and click on the Space Manager application
  • Select Workspace Management
  • Search for a workspace to add your new MT sensor
  • Click on the three dots on the right corner of the relevant workspace and select Add Device.
  • Choose the Service Type as Meraki
  • Select your MT sensor from the device list
  • Select Next to associate the sensor to the workspace.
  • Once associated you can visualize Telemetry (temperature, humidity, IAQ, TVOC, CO2, and ambient noise) on Rich Maps in the Overview tab

Please take a moment to check if you’re able to successfully setup the app. Click on ‘yes’ to indicate it’s working. And on ‘Not yet’ if you need any assistance.