Smart Desking
Hot desking was never this easy
Reserve your favourite desk even before you arrive at the office! Smart Desking uses the Space Explorer web app to allow employees to find, reserve and check in to a bookable desk in advance, from the comfort of home, or anywhere, really. By checking in using a Cisco Navigator, Desk Series, or Phone Series device, employees can also share their location with colleagues.
So much more than desk booking
Smart Desking, a hot desking solution, enables enterprises to optimize and manage workspace utilization in flexible or hybrid work environments. Employees can locate, book, and use desks or workspaces efficiently, thereby enhancing the workplace experience. Real estate teams can ensure that office spaces are used effectively by cutting down on unoccupied desks. Simply put, it provides a modern, tech-driven approach to workspace management, ensuring efficiency, cost savings, and a better experience.
Book from anywhere
Empower your hybrid workforce with the flexibility to reserve their desk from a computer, mobile phone, or onsite kiosk. Employees can book their desks up to 14 days in advance, ensuring predictable planning for teams and zero additional operational lift for Facilities or Workplace Experience (WEX) teams.
Easy desk check-ins
Drive higher reservation follow-through with check-ins. When employees arrive at their desks, their Cisco Navigator, Desk Series, or Phone Series device is ready with their name, profile photo, and a QR code. A quick scan verifies the reservation and gets them settled instantly. Facilities and Real Estate teams gain accurate, real-time visibility into true desk occupancy, eliminating guesswork and driving smarter space utilization.
Location sharing
Strengthen coordination and collaboration in hybrid teams. After checking in, employees can share their desk location with colleagues, making it easier to find each other and reducing the time spent navigating the floor.
Set Status & checkout
Employees can update their status to indicate if they are focusing, away, in a meeting or on break. This gives teams clearer visibility into work modes. When they are done, a simple check-out frees the desk for the next person and keeps occupancy data accurate, so space is used efficiently.
Smart Desking Is For...
Industries
OFFICES
Workplaces
Teams
Facilities
Real Estate
Space planning
- For WEX Teams trying to implement hybrid work policies and a smooth return to office, by helping the workforce easily find and reserve desks.
- For Facilities Teams looking to improve desk utilization, gain visibility into usage vs ghost desks and simplify workspace planning and maintenance tasks.
- For Real Estate and Space Planning teams seeking to optimize office layouts, reduce costs, and create adaptable spaces that meet the needs of today’s flexible workforce.
How Smart Desking works
Using Cisco Navigators, Desk Series, & Phone Series devices with Cisco Spaces desk booking
Experience Smart Desking with Cisco Spaces
Discover how employees can find, reserve, and sign into a bookable desk that suits their needs for the days they plan to be in the office.
Select your industry, select the job function and see the use cases come to life!